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AI agents and workflow automation

Automations that run your operations while your team sleeps.

We design, build and operate AI agents and workflow automation for sales, support and operations teams — and we stay on call after launch.

Book a callSee how it works

Two example automations. AI receptionist: A patient calls after hours. Your team has gone home. An AI voice agent picks up and talks it through — in your clinic's name. It finds a free slot and books it straight into your calendar. The patient gets a confirmation on WhatsApp before they hang up. Answered, booked and confirmed at 9:47pm — nobody on your team lifted a finger. Social media on autopilot: You add one line to the content plan: “Summer menu launch”. AI writes the caption and prepares the image in your brand voice. It posts to every channel at the time your audience is online. Reach and engagement roll up into one report, every Monday. One line in a sheet became a week of posts — written, designed and published.

Step 1A patient calls after hours. Your team has gone home.

Incoming call · 9:47 pm

+44 7700 900 128

Reception closed

40+
Automations shipped
98%
Client retention
212
Hours saved per client, monthly
4
Countries served

Runs on your stack

  • n8n
  • OpenAI
  • HubSpot
  • Vapi
  • Stripe
  • Airtable
  • Slack
  • Twilio
  • Salesforce
  • Supabase
  • Zapiar
  • Make.com
  • GHL

What we build

Six capabilities,one accountable team

Each one is measured by the work it removes from your team, not by the tools involved.

All services

Signature workflow

What a lead looks likeinside an Arch Nodes workflow.

A web form or a phone call comes in, AI qualifies it, and four systems update in about a second. No one copies anything.

A lead from the website form or a phone call is scored by AI, created in HubSpot, announced to the rep in Google Chat, booked into Calendly and confirmed by Gmail — about a second end to end.

Run #4812

running…

  1. Form received · 6 fields
  2. Scored 86/100 · intent: workflow automation
  3. Contact created · stage Qualified
  4. Dilan alerted in #sales
  5. Demo booked · Tue 10:30
  6. Confirmation emailed
PRPriya RamanPriya RamanNorthwind ClinicsWeb form

“We re-type every web enquiry into HubSpot by hand.”

–/100

Intent

Workflow automation

  • CRM stageQualified
  • Owner alertedDilan P.
  • MeetingTue 10:30
  • ConfirmationSent

How we work

Five stages,one accountable team

Every engagement runs the same way, so you always know what happens next and what you receive at the end of it.

  1. Stage 1

    Discover

    We shadow the people doing the work, map every hand-off and rank opportunities by hours lost and error cost.

    Process map · opportunity ranking · fixed quote

  2. Stage 2

    Design

    We map the process, model the cost per run, and agree on failure handling before any build starts.

    Workflow spec · cost model · test plan

  3. Stage 3

    Build

    We build in your accounts, in short increments you can see working, with retries, logging and alerting from day one.

    Working workflows in staging · weekly demo

  4. Stage 4

    Deploy

    We run the new process alongside the old one, compare results, then switch over with a rollback plan ready.

    Go-live checklist · runbooks · team training

  5. Stage 5

    Maintain

    We watch every workflow, answer alerts at any hour, and review reliability and cost with you every month.

    Monthly run report · incident reviews

A team mapping a process on a whiteboard
Week 1Mapping the process

How a build runs

From whiteboard to productionin about four weeks.

One process, mapped with your team, built in your accounts and watched after launch.

  1. Week 1Mapping the process

    We shadow the team and rank what costs the most hours.

  2. Week 1Designing the workflow

    Steps, failure modes and cost per run, agreed before any build.

  3. Weeks 2–3Building with tests

    Built in your accounts, with retries, logging and alerting.

  4. Week 4Going live and on-call

    Staged rollout, then an engineer watching every run.

Measured results

Numbers from the workflowswe run today

  • 1.2M

    leads processed

    across 14 live workflows, last 12 months

  • 212

    hours saved per month

    per client team, from task logs

  • 38s

    median lead response

    voice and chat agents

  • 99.9%

    workflow uptime

    rolling 12 months

Case studies

Work that speaksfor itself

All work

Our story

Built on experience,designed for tomorrow

Our story

  1. 2023

    Founded

    Started as a two-person studio building integrations for local businesses.

  2. 2024

    First overseas clients

    Began delivering automation projects for teams in the UK and the Gulf.

  3. 2025

    AI agents and on-call support

    Launched voice and chat agents and a 24/7 support plan for production workflows.

  4. 2026

    Arch Nodes today

    An engineering team running live automations for clients across four countries.

Client results

Loved by the teams who depend on it

4.9/ 5

32 Client reviews

100% Would recommend

−50% admin overhead

“Arch Nodes rebuilt our dispatch process into a workflow that runs itself. Admin overhead halved within a quarter, and we stopped losing orders between shifts.”
RPRuwan PereraRuwan PereraHead of Operations, Colombo logistics operatorReview on Google
All feedback

FAQ

Questions we getbefore every project

Still have a question? An engineer answers within one business day.

Ask us directly

Free consultation

Tell us which processcosts your team the most hours.

Tell us about the work that slows your team down. We'll come prepared with real ideas, honest timelines and no sales pressure.

  • 30 focused minutes, no fluff
  • An engineer, not a salesperson
  • A clear next step and cost range

Discovery call

Book your slot

We confirm a time within one business day.